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Residence Hall Room Cancellation Policy
Rights and Responsibilities of Resident Students
Policies and Regulations
Emergency Evacuation
Fire Prevention
Residency Requirement
Residence Hall Room Cancellation Policy
Living on campus is an important part of the Springfield College experience. The College has a three-year residency requirement for all students. Students removed from housing due to disciplinary sanctions will forfeit any refund.
Students that need to fulfill the three-year residency requirement will participate in a campus wide room selection process during the spring semester.
Students seeking to *cancel their housing contract must notify the Office of Housing & Residence Life in writing and the following penalties will be assessed:
Cancellation Penalty for Enrolled Students:
- Before May 16: $400 cancellation fee
- May 16-July 1: 600 cancellation fee
- July 2-October 17: *30 percent cancellation fee
- After October 17: *100 percent cancellation fee
Cancellation Penalty for Seniors:
Seniors will select their next year housing assignment during the fall semester. Seniors who have signed a housing contract and wish to cancel must notify the Office of Housing & Residence Life in writing and the following penalties will be assessed:
- After the fall semester room draw process: $800 cancellation fee
- After Thanksgiving break but before the end of the fall semester: $1200 cancellation fee
- After fall semester but before May 1: $1700 cancellation fee
- After May 1 and before first day of classes: *30 percent cancellation fee
- After first day of classes: *100 percent cancellation fee
Cancellation Policy for Graduate Students:
Graduate Students who signed housing contract and wish to cancel must notify the Office of Housing & Residence Life in writing and the following penalties will be assessed:
- Before May 14: $600 cancellation fee
- May 15-July 2: $800 cancellation fee
- July 3-August 27: *30 percent cancellation fee
- After August 4: *100 percent cancellation fee
NOTE: Our cancellation policy is not applicable to students seeking to withdraw from the institution.
*Percentage of housing cost for the academic year
Early Arrival/Vacation Break Housing Policy:
Students who have special authorization to arrive to campus prior to the beginning of the academic semesters are to be aware that there is a no guest, no alcohol (regardless of age) policy in all residence halls. This policy is also in effect for all students authorized to stay in housing during the Thanksgiving, winter, and spring break periods. This policy indicates that students who are authorized to stay in housing during college breaks agree to adhere to having no guests or consumption of alcohol in the residence halls. Failure to adhere to this policy means students will be removed from housing immediately and not allowed to return to housing until the official date of the opening of the halls. Students may also face judicial action as well.
The Office of Housing & Residence Life will inform students which of the ten residence halls will be utilized as designated housing during college breaks. Break housing forms can be downloaded from the housing and residence life Web pages.
Senior Week Policy:
Seniors who seek to stay in housing after the academic year ends until graduation must purchase Senior Week tickets. Students will be required to make arrangements to move out of housing (at the completion of the last exam) if Senior Week tickets are not purchased. Seniors can obtain Senior Week tickets from the Office of Student Activities. Please understand that the housing contract expires at the completion of final exams and the option for students to stay in housing during Senior Week is a privilege. Seniors staying during the Senior Week are to adhere to College and Housing policies. This includes the restriction of guests from the residence halls during the period of Senior Week until the weekend of graduation.
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Rights and Responsibilities of Resident Students
As a member of the residential community at Springfield College, students have a number of rights and privileges. At the same time, they have a responsibility to conduct themselves in a way which assists the community in upholding reasonable standards of conduct and civility.
Rights
- To be treated with respect and consideration.
- To be able to read and study free from undue interference in individual rooms.
- To expect a roommate to respect personal belongings.
- To live in a clean environment.
- To have free access to assigned room and facilities without pressure from a roommate.
- To have personal privacy.
- To have guests in the room in compliance with the guest policy outlined in the college policies.
- To be able to address grievances and concerns.
- To be free from fear or intimidation, and physical and/or emotional harm.
- To be free from all forms of discrimination.
- To expect the residence hall staff to be supportive in time of need and to assist in the resolution of conflicts or differences.
Responsibilities
- To become familiar with all of the policies and regulations necessary for the residence hall community to function, and to abide by those rules, which are found in the residence hall contract.
- To treat others with respect and consideration, and to guarantee them their individual rights.
- To be responsive to all reasonable requests of fellow residents.
- To accept responsibility for personal and community safety, i.e. to refrain from misusing fire equipment, propping doors open, losing keys, throwing things out the window, and obstructing hallways or entrances with bicycles or other items.
- To inform guest(s) of all relevant policies and regulations and accept responsibility for their conduct and behavior.
- To control the volume of noise and music emitting from assigned room out of consideration of other residents.
- To inform roommate(s) and floormates of personal needs and preferences and to negotiate differences.
- To avoid damaging College property and to recognize that public areas and their furnishings belong to everyone and that abuse of those areas violates the rights of the community.
- To adhere to all College policies and regulations relative to the use and misuse of alcohol and illegal drugs.
- To be responsive and cooperative in all dealings with residence life staff members.
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Policies and Regulations
The policies and regulations detailed in the residence hall contract have been designed with the belief that certain guidelines become necessary to provide a framework within which a residence facility and its residents can function harmoniously and demonstrate respect to other students as well as College and personal property. The College reserves the right, at the discretion of the vice president for student affairs and/or his/her designee to search a residence hall room for health, safety, and policy violations. Failure to abide by College policies and regulations will result in disciplinary action as prescribed by the Springfield College Student Handbook. See Appendix A of the Springfield College Student Handbook for an outline of the “Terms and Conditions” to the student’s housing contract. Below is not an exhaustive list of policies. Please refer to your “Terms and Conditions” and the College Policies/Code of Conduct for more specific policies.
- Propping open doors of residence facilities.
- Unauthorized use of fire exit doors. (i.e., Alumni Hall)
- Throwing garbage or other items out windows
- Removal of hall lounge furniture to use in student rooms
- Use of candles, incense, cigarettes or open flames are not permitted in residential facilities. All residential facilities are smoke-free
- Damaging College property will result in charges to the individual(s) responsible for said damage; damage to individual rooms or apartments will be shared by the students assigned to that space
Students living in the residential facilities and locked out of an assigned space will be assessed a $5 service fee for reentry. Housing and residence life will reissue a key to a student if the key is lost or stolen and a non-refundable $35 fee will be assessed. An additional fee may be assessed to replace the lock.
Students living in the residence halls are expected to express themselves civilly at all times. Students are prohibited from using the windows of residence halls for displays of signage of any type.
Students are assigned roommates when they are accepted for admission to the College. These assignments are based upon information gained from the roommate selection survey sent to each individual prior to their arrival.
Roommates are encouraged to negotiate differences and to work with staff to problem solve and communicate. Anyone desiring to change rooms or residence halls should go to the Office of Housing & Residence Life since all changes must be made by the assistant director. Returning students have the opportunity to select roommates and specific rooms or apartments during the Room Draw process, which is held each year in April.
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Emergency Evacuation
Students should note that emergency matters calling for immediate attention should be reported directly to the resident director or the resident assistant on duty. These include serious accidents, illness, gross violations of rules, plumbing or electrical failures, fire, and similar matters.
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Fire Prevention
Each building is required to organize fire drill procedures and to hold fire drills. When the fire alarm sounds, each student is to leave the residence hall as quickly and quietly as possible.
Evacuation Procedure
- Shut all windows.
- Leave lights on.
- Wear shoes.
- Take towel to cover face in case of fire.
- Close doors, but leave unlocked.
- Walk quickly to nearest exit; do not use the elevator.
- Remain calm.
Failure to evacuate the premises within three to five minutes, failure to cooperate with College personnel, or premature re-entry of the building when alarms sound could result in a fine. If any further violations occur, the student will face severe disciplinary action.
Fire Protection Equipment
To protect the life and safety of those living in College housing, the use of fire extinguishers and all other equipment necessary for fire protection must be limited to emergencies or fire drills only. Tampering with fire equipment is prohibited.
Fire Safety Regulations
Students are not allowed to cook in their rooms or be in the possession of cooking appliances. All cooking and storage of cooking appliances must be restricted to kitchen facilities provided in each residence hall or apartment. Candles or incense are not permitted in residence halls. The garaging of any type of motor vehicle or combustible material is not permitted in the buildings. Refrigeration units using no more than 1.6 amps may be used. During holiday and spring vacations they must be emptied and left unplugged by the student. There is no storage for refrigerators over the summer. Air conditioning units are not permitted. Residence life staff may conduct safety inspections during breaks.
Accidents can occur and in order to protect your personal belongings, all students are encouraged to purchase renters insurance, or check to see if your belongings are covered on your parents homeowners insurance.
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Residency Requirement
Springfield College is residential college that is committed to the belief that there are numerous benefits to living in a college community. The College believes in the education of the whole person and regards the residential experience as an integral part of that education. For this reason, the College requires all full-time undergraduate students to live on campus for a minimum of three years unless the student meets one of the following conditions:
- Are 23 years of age or older;
- Are married;
- Have a dependent child;
- Have been a veteran of at least two years on active military duty;
- Are planning to live at home with a parent(s) or guardian and that home is within a 60 minute drive to/from campus, or
- Have lived on campus for three years at Springfield College or at another college.
Students who meet one of the above criteria are required to petition the Office of Housing & Residence Life by submitting a commuter status application.
Approved students will have their status recorded by the College.
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