Academic Grievance Policy
Academic Honesty and Integrity Policy
Academic Progress Policy
Athletic Participation Policy
Cancellation of Classes
Catalog Year Policy
Class Attendance Policy
Credits and Degree Requirements
Degree Requirements Undergraduate Level
Distribution of Undergraduate Credits
Registration and Records
For a complete text regarding academic policies and information, please visit the online undergraduate catalog. All students are encouraged review this site.
Academic life at Springfield College is governed by a series of policies and regulations that insure consistency and permit fairness to all students. These policies are under the auspices of the Division of Academic Affairs and can be found in the Springfield College undergraduate and graduate catalogs. They are managed by the Office of the Registrar, which is responsible for preparing class schedules, enrolling students in courses, and compiling and maintaining grade reports and records. Student transcripts and certifying eligibility for loans takes place at the Office of the Registrar located on the first floor of the Administration Building.
Academic policies apply to all students enrolled for the current academic year. Specific program requirements and course descriptions apply to entering matriculated students for the duration of their enrollment as degree seeking students.
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Academic advising is considered an integral part of a student’s academic experience. Prior to beginning their first semester, all matriculated (degree-seeking) students are assigned an academic advisor, generally a faculty member in the student’s major. The academic advisor and the student will work together to evaluate the student’s educational development, select appropriate courses of study, and attempt to meet the student’s educational goals. Advisors are available to guide and support students, but it is the responsibility of each student to be familiar with academic policies and programs and to assume responsibility for his or her academic program.
Undeclared majors are advised through the Academic Advising Center. When a student is accepted into a new major, a new academic advisor will generally be assigned by the chairperson of the student’s new major.
Students must consult with their academic advisor before registering for courses or making changes to their academic schedule. Advisor approval is required on all course requests and change-of-schedule forms.
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The unit of measure for student progress at Springfield College is the “credit hour.” One credit hour is generally equated with 50 minutes of lecture each week through the duration of one semester.
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Academic Grievance Policy
If a student believes that she or he has been treated unfairly in his or her academic work (grade, departmental/program standards, etc.), the student has the right to seek resolution of the concern through informal and formal processes. At any step in the process, the student may consult with his or her academic advisor or any other faculty or staff member for advice.
Step 1 (informal process):
Within 30 calendar days of the disputed action, the student must raise the concern with the instructor or appropriate party. The instructor or other party should respond to the student regarding this concern within 14 calendar days. (If the 30 days are interrupted by the close of a term or semester break, the remaining days will extend into the beginning of the following term or semester. In situations in which the instructor is on leave or no longer employed by the College, the student should proceed to Step 2.)
Step 2 (informal process):
If the student and the instructor do not agree to a resolution, the student has 14 calendar days from the instructor’s response to raise the concern with the chairperson of the department in which the grievance occurred or the campus director. The chairperson or campus director should respond to the student regarding this concern within 14 calendar days and must notify the instructor of the continuation of the grievance process.
Step 3 (formal process, if needed):
If accord is not yet reached through the steps above, the student may file a written grievance using the academic grievance form. The grievance form must be submitted to the dean of the school in which the grievance occurred within 14 days following the chairperson or campus director’s response to the student. Upon receipt of the form, the school dean will conduct whatever review is needed to arrive at a resolution, including, if necessary, a meeting with the student and instructor. The dean will notify all parties involved in writing of her or his decision and any subsequent actions. The decision of the school dean regarding the grievance is final.
Note: A student should also use this process to resolve a dispute with a department, program coordinator, department committee, etc. In such a case, the student should raise the concern with the relevant department chair or campus director within 30 calendar days of the disputed action (extending into the next semester or term if necessary). The chairperson should respond within 14 days. If accord is not reached, the student should proceed to Step 3, filing a written grievance with the appropriate dean within 14 calendar days of the chairperson or campus director’s response.
This policy is not intended to supersede the Academic Integrity and Honesty Policy or the Harassment/Discrimination Policy.
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Academic Honesty and Integrity Policy
Springfield College students are expected to be academically honest. Misrepresentation of facts, omissions, or falsifications in any connection with the academic process (including both coursework and official College documents) are violations of the Academic Honesty and Integrity Policy, hereafter referred to as the policy.
Students are urged to consider that the public value of their education depends on the integrity of the grading system and that academic dishonesty in any form dilutes the value of those grades. The policy is not intended to diminish collegiality at Springfield College. All of us learn from our colleagues, and education is a cooperative enterprise. Simple justice requires, however, that students receive the quantity and quality of academic credit they have earned. Justice of this sort is compatible with the community values and shared experiences on which a liberal education is based. If students know of fellow students who are cheating, or taking unfair advantage of policies or procedures, they should bring that to the attention of the course instructor and/or the dean of students, (anonymously, if they wish).
Misunderstanding the policy will not be accepted as an excuse for dishonest work. If a student is in doubt on some points as they affect work in a particular course or as they may be interpreted in practice, he or she should consult with the instructor in the course or the dean of the school in which the course is offered, so as to avoid the serious charge of academic dishonesty.
Academic achievement is generally evaluated on the basis of completed “exercises” (defined hereinafter) that a student produces independently. Obtaining credit for work, words, or ideas which are not the products of a student’s own effort is dishonest. Such dishonesty undermines the integrity of the academic standards of the College. Consequences of violating the Academic Honesty and Integrity Policy entail penalties ranging from failing an exercise to failing a course, reprimand, suspension, dismissal, expulsion from the College, forfeiture of a diploma, and/or legal action. This policy also applies to alumni, insofar as it relates to Springfield College transcripts and other records of work at Springfield College.
A student’s name on any “exercise(s),” which term shall include, but not be limited to, a theme, oral report, notebook, report, computer program, course paper, quiz, examination, or any other assignment related to a course or internship thereto, is regarded as assurance that the exercise is the result of the student’s own thoughts and study, stated in his or her own words, and produced without assistance, except as quotation marks, references, and footnotes acknowledge the use of printed sources or other outside help. In some instances, an instructor or department may authorize students to work jointly in solving problems or completing projects. Such efforts must be clearly marked as the results of collaboration. Where collaboration is authorized, students should make sure that they understand which parts of any assignment must be performed independently. Students are not allowed to present the same “exercise” previously or concurrently completed for another course, without the permission of the instructor(s) of the current course(s) in question. Students who perceive the possibility of an overlapping assignment should consult with their instructors before presuming that a single effort will meet the requirements of both courses.
Offenses Against the Policy
Use of Sources
In preparing assignments, a student often needs or is required to employ outside sources of information or opinion. All such sources should be listed in the bibliography/reference section.
For citations, references in text are required for all specific facts that are not common knowledge and do not obtain general agreement. New discoveries or debatable opinions must be credited to the source with specific references to edition, page, or Web page even when the student restates the matter in his or her own words. Word-for-word, including any part, even if only a phrase or sentence, from the written or oral statement of someone else (including the Internet) requires citation in quotation marks and using the appropriate conventions for attribution. Paraphrasing or summarizing the contents of another’s work is not dishonest if the source or sources are clearly identified (author, title, edition, page), but such paraphrasing does not constitute independent work and may be rejected by the instructor.
Laboratory Work and Assignments
Notebooks, homework, and reports of investigations or experiments must meet the same standards as all other written work. If any of the work is done jointly or if any part of the experiment or analysis is made by anyone other than the writer, acknowledgment of this fact must be made in the report submitted. It is dishonest for a student to falsify or invent data.
A piece of work presented as the individual creation of the student is assumed to involve no assistance other than incidental criticism from any other person. A student may not knowingly employ artwork, story material, wording or dialogue taken from published work, motion pictures, lectures, World Wide Web, or similar media, without full acknowledgment.
Examinations, Quizzes, and Tests
In writing examinations and quizzes, the student is required to respond entirely on the basis of his or her own memory and capacity, without any assistance whatsoever except such as is specifically authorized by the instructor.
Cheating on examinations and quizzes can take many forms including, but not limited to, using another individual to take an examination in one’s place, bringing into the exam room unauthorized materials from which one gains assistance, appropriating an exam or exam materials without authorization, purposely missing an exam in order to gain an advantage, copying during an examination, improper collaboration or unauthorized assistance on take-home examinations, or other actions that undermine equity and reduce the objectivity of evaluation of student work.
Students involved in community projects, practica, independent studies, or fieldwork experiences related to their academic program should be aware that their behavior is a reflection of themselves and the College; their behavior related to such experiences should be appropriate and professional and is subject to this policy. Violations of this policy in such circumstances include, but are not limited to, misrepresenting oneself, misrepresenting the College, misusing a position of authority, or failure to honestly report the results of their experience or research.
Any misuse of official College documents connected with the academic process constitutes a violation of the policy. Such documents include, but are not limited to registration cards, change of schedule forms, applications to change majors, grade report forms, applications for internships or fieldwork, and transcripts. Misuse of such documents includes, but is not limited to, unauthorized alteration of a form, forging of signatures, or misrepresentation of personal or academic information requested. Violations of the Academic Honesty and Integrity Policy that fall under the paragraph entitled “College Documents,” including but not limited to, forging an advisor’s signature on a registration form, should be considered an offense against the College rather than a course-related offense involving a specific instructor. As such, the procedure to be followed is described in the third paragraph under the heading “Procedure” (i.e., the matter should be referred to the dean of students for further disciplinary action).
Other Offenses Against the Academic Policy
In addition to fraudulent uses of sources as described above, dishonesty includes a number of offenses that circumvent procedures set up to produce a fair grade. The use of services of commercial “research” companies is cheating and a punishable offense. Any falsification of records or routines for grading is dishonest, whether before or after graduation. Gaining access to a recommendation (without permission) once rights have been waived is a violation of the policy. Withholding, removing, or destroying materials needed by other students for class exercises is as much an offense against the policy as is plagiarism. Lying in the course of an investigation or a hearing pursuant to the policy shall also be deemed a violation of this policy.
Students should be scrupulous in learning the principles that govern each new area of computer operations to which they are introduced. Unauthorized collaboration, unauthorized borrowing of someone else’s data or programs, and use of the Springfield College computer for unethical purposes and/or other purposes, which violate any of the terms of this Policy, are a violation of this Policy and are subject to disciplinary and/or legal action.
All cases of suspected academic dishonesty shall be referred to the instructor of the course in which the offense occurred. The person alleging a violation of the policy shall provide copies of the work in question to the instructor and indicate clearly the nature of the alleged violation in an accompanying narrative. In cases of plagiarism, the person making the charge shall provide copies of original sources, if available, marking plagiarized phrases, sentences, and/or paragraphs, and shall indicate borrowings in the accused’s text and in original sources. In the case of an examination, the person making the charge shall provide to the instructor copies of the examination in question, indicate specifically the grounds for the charge, and explain his or her process of discovery. Other alleged offenses against the policy should be documented with equal thoroughness and in equal detail.
The instructor is expected to meet with the student and, if applicable, sanction the student with respect to the course work for which the instructor is responsible, as provided in I, II, or III below. If assistance with the investigation is needed, the instructor may consult with or refer the matter to the dean of students or his/her designee. If the instructor determines that the student has violated the policy, the sanction (I, II, or III) shall be assessed to the offender and that decision will be conveyed to the student in a letter from the instructor. The student will be informed in the letter that he or she has the right to appeal any decisions to the dean of the school wherein the policy violation occurred. The appeal must be in writing and include all materials the accused considers relevant, including a narrative clearly outlining the grounds of appeal. The decision of the dean in response to this appeal will prevail.
In addition to sanction I, II, or III, the instructor has the option of referring the matter to the dean of students or his/her designee to investigate whether further disciplinary action is warranted. The dean of students may then act on the offense pursuant to the Student Code of Conduct (the code). The student shall have all rights and remedies as provided in the code. If the dean of students believes that a violation exists, he/she shall have the right to sanction a student in accordance with the code, which may include, but not be limited to, suspension, dismissal, expulsion, revocation of degree, or legal action.
No student may withdraw from a course following an accusation of a violation of this policy, unless it is determined that no such violation occurred. An instructor is authorized to enact any sanction under I, II, or III, which he/she judges to be appropriate with respect to the course in which the violation occurred.
In some cases in which a first offense has been judged to merit a minor penalty, the student will be allowed to repeat the exercise or complete an alternative assignment, as determined by the instructor of the course. Responsibility for evaluation of the student’s work in the course continues to belong to the instructor of the course. The instructor should keep documentation of the offense and the reprimand.
II. Loss of credit in the exercise
For most offenses the least severe penalty will be loss of credit in the exercise. The student may be required to repeat the exercise or complete an alternative assignment, although credit will not be given. The student will be allowed to continue in the course. The instructor should keep documentation of the offense and the resulting sanction.
III. A grade of “F” in the course
When the offense is sufficiently serious to merit failure in the course, the student will be removed from the course immediately and the instructor will give a grade of “F.” The instructor must write a letter notifying the student of his/her status. A copy of the letter should be sent to the dean of students for inclusion in the student’s permanent file.
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Undergraduate students whose final cumulative grade point average (GPA) is 3.500 or above and who have completed at least 45 graded semester hours (exclusive of pass/fail grades) at Springfield College are awarded their degrees with honor according to the following criteria:
Summa Cum Laude 3.900 to 4.000
Magna Cum Laude 3.700 to 3.899
Cum Laude 3.500 to 3.699
The qualifying cumulative GPA shall be determined at the close of the spring semester for May commencement and shall only include students who have completed all degree requirements. Students eligible for academic honors will be announced prior to commencement, and will be recognized at the May commencement ceremony with honor cords. Academic honors shall be noted on diplomas and transcripts.
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Academic Progress Policy
This Institutional Academic Progress Policy applies to both full-time and part-time matriculated undergraduate students enrolled in the School of Arts, Sciences, and Professional Studies (ASPS); the School of Health, Physical Education, and Recreation (HPER); the School of Health Sciences and Rehabilitation Studies (HSRS); or interdisciplinary programs at Springfield College. A student is matriculated if he or she received official acceptance into Springfield College through the admissions process as a degree-seeking student.
Following the close of each full semester, a systematic undergraduate academic records review is conducted by the registrar to determine student academic standing status classifications. Undergraduate students will not be subject to review until they have attempted the completion of 12 cumulative credits at Springfield College.
In order to be considered a full-time student at Springfield College, a student must enroll in at least 12 credit hours in a semester. Full-time students are expected to earn a minimum of 24 credit hours in an academic year, comprising two semesters and a summer. The undergraduate student who does not earn a total of 24 credits in the standard two-semester academic year may earn credit sufficient to meet or exceed the criterion through coursework taken the summer immediately following the end of the year review.
The undergraduate student who does not earn a total of 24 credits in an academic year maintains matriculation status but is not eligible for participation in College activities for which satisfactory academic progress is a qualification. (Differing requirements exist for full-time status as it applies to financial aid eligibility.)
A matriculated undergraduate student enrolled in the School of Arts, Sciences, and Professional Studies; the School of Health, Physical Education, and Recreation; the School of Health Science and Rehabilitation Studies; or interdisciplinary programs must have an institutional cumulative grade point average (CGPA) of at least 2.000 to be eligible for graduation with a bachelor’s degree from Springfield College. The 2.000 CGPA is the minimum standard for the College; academic departments or schools may have higher standards for entrance into or continuation in their undergraduate programs and students are responsible for reviewing program standards and requirements that are found in the official department, school, or institutional documents.
An undergraduate student’s academic standing status is assessed at the end of each semester according to the cumulative grade point average criteria listed below. As a result of the undergraduate academic records review process, undergraduate students are assigned the appropriate academic standing status actions listed below.
Cumulative Grade Point Average Criteria
There are four minimum cumulative GPAs that students must meet, depending upon the number of credit hours they have attempted (credits attempted for completion include Springfield College courses graded “A through F” and “P” plus transfer credits that have been accepted by the College). The minimum CGPAs are as follows:
Credit Hours Attempted for Completion Minimum GPA
After attempting the completion of 0.5-30 credits 1.750 GPA
After attempting the completion of 30.5-60 credits 1.850 GPA
After attempting the completion of 60.5-90 credits 1.950 GPA
After attempting the completion of 90.5+ credits 2.000 GPA
Academic Standing Status Categories
Following determination of status by the undergraduate academics records review process, academic standing status actions (Good Academic Standing, Academic Warning, Academic Probation, Continued Probation, and Academic Dismissal) go into effect at the start of the successive semester (fall or spring).
Good Academic Standing
An undergraduate student whose CGPA is at or above the minimum standards (as noted above) is classified as an undergraduate student in good academic standing at the College. A first-year undergraduate student who has received an academic alert or an academic warning is also considered to be in good academic standing.
A first-time (non-transferring) undergraduate student who has attempted the completion of at least 12 but no more than 18 cumulative credits will be subject to an academic warning if his or her cumulative GPA fails to meet the criterion of 1.75, but is at or above 1.50. A student given an academic warning is considered to be in good academic standing.
An academic warning will not be recorded on the student’s academic transcript. A student will be removed from academic warning when he or she has successfully met the appropriate CGPA.
An undergraduate student who is in good academic standing, but has a semester GPA below the required CGPA, will receive an academic alert. The academic alert is designed to notify the undergraduate student that he or she is in danger of not continuing in good academic standing, and to encourage that student to seek academic support. This action is advisory and will not be recorded on the student’s academic transcript.
The undergraduate student who, at any academic review point fails to meet the CGPA academic standing criterion, and who does not meet the criteria for academic warning, is placed on academic probation. An undergraduate student who is placed on academic probation will maintain matriculation status but will not be eligible for financial aid.
The undergraduate student who is placed on academic probation will be notified of this academic standing by letter. As part of the letter of notification from the Office of Academic Affairs, the undergraduate student on academic probation may be informed that he or she is required to take certain courses, limit the number of courses taken, or fulfill other conditions specified. Academic probation status will be recorded on the student’s academic transcript.
An undergraduate student will be removed from academic probation when he or she meets or exceeds the criterion CGPA. When an undergraduate student is removed from academic probation, it will be so noted on the transcript.
Continued Academic Probation
An undergraduate student who was on academic probation during the semester of review will be continued on academic probation if the student’s semester GPA shows significant improvement, but his or her CGPA remains below the required level. Significant improvement is generally defined as a student earning a semester GPA of at least 2.000 and having met the conditions of his or her academic probation. If continued on academic probation, the undergraduate student will be subject to the conditions specified under academic probation. Continued academic probation will be recorded on the student’s academic transcript.
At any academic standing review point, an undergraduate student who is currently on academic probation or continued academic probation will be academically dismissed when the criteria for continued academic probation are not met. The Office of Academic Affairs will send the undergraduate student a notification letter of dismissal. The student may appeal the institutional academic dismissal and is required to submit the request in writing to the Undergraduate Appeals Committee, via the assistant vice president for academic affairs.
The institutional academic dismissal will be recorded on the student’s transcript.
Academic Dismissal Readmission
An undergraduate student who is academically dismissed does not maintain matriculation status and may not take courses at Springfield College for a minimum of two (2) academic semesters [inclusive of fall and spring only] following academic dismissal; and thereafter must make a formal application for readmission to the College. A student who is officially readmitted to the College following institutional academic dismissal will return on academic probation unless he or she has raised his or her CGPA to equal or exceed the appropriate academic standing criterion through course work transferred from another accredited institution and has met all other conditions of readmission from academic dismissal.
When a student is removed from academic dismissal, it will be so noted on the transcript.
An undergraduate student who has been academically dismissed from the College may appeal the academic dismissal to the Undergraduate Appeals Committee by submitting a written request for a hearing to the assistant vice president for academic affairs. The timeline for the appeal will be specified in the letter of notification of dismissal.
The undergraduate student’s appeal should contain information about circumstances affecting the student’s academic performance and the student’s plans to remedy the situation. Students may bring one Springfield College employee to the appeal meeting for emotional support or to present brief information on the student’s behalf. A College employee invited to attend is under no obligation to do so. A lawyer may not be present at the appeal meeting, either as a legal representative or as the above-mentioned College employee. Any College personnel speaking on behalf of the student will not be in the room during the student’s presentation but will be invited to speak following the student’s appeal presentation. The student may also bring letters of support written by any individual.
The Undergraduate Appeals Committee will review the appeal. If the committee recommends that the appeal be supported, and the vice president for academic affairs concurs, the student will be allowed to return on continued academic probation and will be required to adhere to all academic standing policies.
The Office of Academic Affairs will inform the undergraduate student of the appeal decision by letter. The outcome of the appeal will be noted on the student’s academic transcript.
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Definition of Academic Credit Loads Per Semester
Full-time undergraduate student enrolled for 12 or more credit hours
Half-time undergraduate student enrolled for six to 11 and one-half credit hours
Less-than-half-time undergraduate student enrolled for five and one-half or fewer credit hours
Full-time graduate student enrolled for nine or more credit hours
Half-time graduate student enrolled for four and one-half to eight and one-half credit hours
Less-than-half-time graduate student enrolled for fewer than four and one-half credit hours
Earned 0-29.5 credit hours FR, First-year student
Earned 30-59.5 credit hours SO, Sophomore
Earned 60-89.5 credit hours JR, Junior
Earned 90 and above credit hours SR, Senior
All graduate students GR, Graduate
Determination of Class Year-Classification
A student is considered a matriculated (degree-seeking) student at Springfield College as soon as he or she is officially accepted by the Office of Admissions. Designation of classification is established by the total number of semester hours a student has earned, inclusive of transfer credit awarded. The determination of class year occurs at the time grades are calculated each semester.
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Athletic Participation Policy
Students are permitted to play on one team per season and must maintain full-time undergraduate standing. Additional information on student athletics is available in the Department of Athletics Student Athlete Handbook.
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Cancellation of Classes
Cancellation of classes because of inclement weather will be updated on the Springfield College weather Web page. Cancellations also will be aired on radio stations WHYN AM 560 and television stations WWLP TV 22, ABC40, and CBS3. Students and faculty are advised to tune in to one of these stations on the morning in question. After 6:15 a.m., students may also call the school closing information line at (413) 748-5999 or refer to the Springfield College Cable TV station, which is aired in campus academic buildings and throughout the residence halls. Generally, if no cancellation is indicated by the 7 a.m. media announcements, classes will take place as scheduled.
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Catalog Year Policy
Undergraduate students are responsible to complete the requirements for their major and for graduation that were in place upon their admittance to the College as a matriculated (degree-seeking) student-this is considered the student’s catalog year. note: If a student is readmitted to the College following a withdrawal or dismissal, he or she is responsible to complete the requirements in place on the new matriculation date.)
In circumstances warrant, students (with approval from their department chairperson or School of Professional and Continuing Studies campus director) may petition the dean of their school to change their catalog year for their major and/or minor.
Students may also petition to substitute or waive specific major or minor requirements. Those substitutions or waivers must be approved by the department chairperson or School of Professional and Continuing Studies campus director and the dean of the student’s school. Students who wish to substitute or waive general education program requirements must petition the assistant vice president for academic affairs. All waivers or substitutions must be properly documented with the registrar.
In certain circumstances, the College may approve changes to requirements that some or all students must fulfill, regardless of their date of entry. If such a case occurs, affected students will be notified.
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Class Attendance Policy
Springfield College students are expected to attend all class sessions for which they are registered; they are also responsible for the material covered in each class session and completion of assigned work by the announced due dates. Instructors are responsible to clearly communicate to the students via the syllabus their policies regarding class attendance and make-up work.
Certain situations are recognized as College-excused absences from class, including:
- Participation in an athletic activity approved by the athletic director and on file in the Office of Student Affairs
- Participation in a scheduled curricular or cocurricular activity approved by the appropriate dean or vice president and on file in the Office of Student Affairs
- Observation of religious holidays
Instructors should excuse absences of the above nature if the student follows the guidelines listed below. If possible, the instructor should allow the student to make up the class work or complete an alternative assignment. A student who anticipates absences of this nature:
- must provide his or her instructors with a list of dates of expected absences by the end of the first week of class and discuss with each instructor the impact of such absences. If the instructor deems that the absences will interfere with the student’s ability to successfully complete the objectives of the course, the student must seek to reduce the absences or withdraw from the course;
- should arrange in advance of the absence for make-up of any work that will be missed; and
- should notify the instructor as soon as possible in the event of a sudden change of schedule (for example, participation in a game rescheduled due to rain or joining a team mid-season) and provide documentation if requested. Again, impact of the absence(s) must be discussed with the instructor.
Absences due to illness or emergency:
- In the event of a missed class, students should notify professors as soon as possible and discuss options for obtaining missed material. Contact instructions are available on class syllabi.
In the event of an absence due to illness or emergency extending longer than two days, students are required to contact the Office of Student Affairs at (413) 748-3100 in order to notify professors and the residence life staff if necessary.
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Credits and Degree Requirements
Degrees are conferred three times each year, in May, August, and December. Degrees are recognized at the annual commencement ceremony following the spring semester. Students who complete degree requirements during the prior December or are scheduled to complete in the spring semester are eligible to participate in the commencement ceremony. Students who plan on completing in August are eligible to participate in the May commencement ceremony only if they are within 12 credits of
completion and have a minimum GPA of 2.0. All students must complete a degree application with the Office of the Registrar in order to be eligible to participate in the May commencement ceremony. Degree applications for the May ceremony are generally due to the Office of the Registrar by the beginning of February.
Notwithstanding the foregoing and the successful completion of all academic requirements, a student may not be entitled to participate in commencement exercises and/or receive a diploma if he/she is involved in any disciplinary proceedings, and is sanctioned as such.
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Under the College’s charter, degree programs leading to a Bachelor of Arts (BA) and a Bachelor of Science (BS.) are available on the undergraduate level.
The College also offers graduate programs leading to a Master of Science (MS), Master of Education (MEd), Master of Physical Education (MPE), Master of Social Work (MSW), Master of Business Administration (MBA), certificate of advanced graduate study (CAGS), Doctor of Physical Therapy (DPT), Doctor of Philosophy in physical education (PhD), and a Doctor of Psychology (PsyD).
Honorary degrees are granted in limited number by the Board of Trustees to recognize preeminent achievement in the fields for which the College is noted.
Posthumous Degrees Offered
Upon request, Springfield College may award a degree (any level) posthumously in the following circumstance: When a student death occurs during a student’s final academic year, and the student was in good academic standing with the College and completed at least 90 percent of all required coursework for the degree. Graduate students must have begun the capstone experience. The Vice President for Academic Affairs will make the final determination in consultation with the registrar.
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Degree Requirements: Undergraduate Level
(Department requirements may vary. See specific major requirements within department.)
In order to complete a baccalaureate degree at Springfield College, an undergraduate student must complete the following requirements:
- A minimum cumulative GPA of 2.000. (Specific major programs may require a higher GPA);
- Successful completion of 120 credit hours;
- Successful completion of the general education curriculum;
- Successful completion of all requirements for the declared major; and
- Fulfillment of residency requirement.
Even if all of the foregoing requirements for a baccalaureate degree have been met, the sanctioning of a student pursuant to the Student Disciplinary Policy may prevent the awarding of such a degree.
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Distribution of Undergraduate Credits
The minimum credits required for a baccalaureate degree is generally distributed among the general education curriculum; the requirements for a major; and electives (inclusive of requirements for a minor), if applicable. Students majoring in certain programs may have additional requirements that decrease the number of electives in their program and/or increase their credit requirements for graduation.
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During the first week of classes, an undergraduate student may add or drop individual courses. If an undergraduate student drops below 12 credits, they are charged on a per credit basis and will be considered a part-time student. Financial aid eligibility and participation in varsity athletics may be affected. Please check with appropriate offices to determine the impact of part-time enrollment. If courses exceed 18 credits, students will be charged at the per credit rate for credits exceeding 18 in a semester. If a student withdraws from all courses, see the Refund Policy.
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Registration and Records
Change of Major
Undergraduate students may apply to a new major by meeting with the major’s department chairperson and completing an Application to Change Major/Minor Form, available from the Registrar’s Office. Some majors also require a letter of application. The new major’s department chairperson must approve and sign the application. In addition, the application must be signed by the chairperson of the student’s previous major.
Students must generally be in good academic standing to be admitted into a new major. Some majors require higher GPAs to meet advanced standing standards or satisfactory completion of certain prerequisites. Certain majors are restricted in number and limit the number of new majors accepted. Applying to some majors, including physical therapy, requires a formal application and review process.
Change of Schedule: Add/Drop Period
Springfield College maintains a five-day add period and a 10-day drop period each semester (excluding summer). During the first five days of each semester, students may request additions to their schedule of courses. Students must complete a change-of-schedule form to complete schedule additions. The form may be obtained from the Office of the Registrar. All change-of-schedule forms must be signed by the student’s advisor before they are brought to the registrar for processing. After the five-day add period, students may not make additions to their academic schedules. Students are urged to refer to the academic schedule each semester for more specific information.
During the first 10 days of the semester, students may drop a course they have registered for. An approved change-of-schedule form must be signed by the student’s advisor. After the 10-day drop period, with the exception of physical education activities, students may, with the approval of their advisor and course instructor, withdraw (receive a grade of W) from a course anytime up to a point at which 80 percent of the course is completed (12 weeks in a 15 week semester).
Leave of Absence for Matriculated Students
A student in good academic standing who wishes to temporarily interrupt his or her college program may request a leave of absence. Full-time students may have two consecutive semesters, and part-time students may have four consecutive semesters (exclusive of summer) from the date of the leave of absence. Leaves of absence are arranged through the Office of the Registrar in the Administration Building. For students going on a leave of absence, the registrar will drop all courses if leave is requested during the first 10 days of the semester, and issue a grade of W for all courses if the leave is initiated after the 10-day drop period.
The leave of absence option allows the student to re-enroll within the previously stated time period without going through readmission procedures. Extension of a leave, for not more than two semesters, may be obtained for extenuating circumstances by contacting the Office of the Registrar. If students do not enroll after the leave expires, they may lose their matriculation status, and may be required to reapply for admission.
Non-matriculated Student Status
A student may include a maximum of 30 semester hours earned as a full-time or part-time, non-matriculated student in the total hours required for graduation. Undergraduate courses are open to students who have earned a high school degree or GED. Students must have completed any prerequisites listed for courses for which they intend to register. Students may take classes for personal enrichment or as exploration for possible degree admissions. Students may not take more than 30 semester hours as an undergraduate, non-matriculated student and apply them toward a degree. Further courses taken as a non-matriculated student will require permission of the registrar.
Springfield College will maintain student confidentiality rights and protect access to information as provided by the Family Educational Rights and Privacy Act, also known as the Buckley Amendment. Except as provided by law, information from a student’s records will not be released without the prior written consent of the student. This legislation also provides numerous exceptions whereby the College may release information without prior notice and/or consent of the student, including, but not limited to, the following:
- Directory information may be provided unless a student has filed a written request to withhold this information. Students must advise the Office of the Registrar in writing no later than September 15 of each academic year if they wish to restrict the release of this information. Springfield College considers the following information as “directory information”: name, campus mailbox, campus phone number, enrollment status, dates of attendance at the College, major, credit hours earned, degrees earned, and honors received.
- Information may be shared with and by Springfield College faculty and staff who have a legitimate educational interest in the student.
- Academic information may be shared with parents of students who complete an authorization to release academic records information, or if parents provide the registrar with an annual copy of their federal income tax return documenting the student as a dependent.
In addition, any requests that come from officials of other institutions in which the student might be applying for transfer; government agencies and officials who provide proper identification; officers of the court; financial aid personnel to support a student’s application for aid; as well as appropriate parties in health or safety emergencies will have access to information in the student’s records. Students may also be asked to sign a written waiver granting permission for the release of information from the school records.
Students retain the right to review the contents of their educational and academic records. In order to do so, a formal written request must be made through the Office of the Registrar. In such cases, a meeting will be established within 45 days of the request to permit the student to review materials. Springfield College will comply with a written request initiated by the student to supply information in their behalf. Such requests must be signed and dated and include the specific records or information to be disclosed, the purpose for the disclosure, and the individual(s) to whom the information should be released. Details concerning the Buckley Amendment are available at the Office of Student Affairs and the Office of the Registrar.
Transcript of Academic Work
Students may obtain student-issued, unofficial copies of their academic transcripts for the duration of study at Springfield College. Applications for these transcripts are made in writing to the Office of the Registrar.
A $5 fee is charged for transcripts requested to be officially sent to a third party. Official transcript requests must include name and address of the official to whom the information is to be mailed, along with a student’s signature as permission to release a record.
Official transcripts, bearing the College seal, are sent by the registrar directly to the receiver and may not be transmitted by the applicant. Ordinarily, transcript requests will be processed and mailed within 10 days of the written request.
Currently enrolled students; non-enrolled students; students who have been separated, dismissed, suspended, expelled, disciplined, withdrawn, or were on a leave of absence may not obtain an official transcript, access to registration for courses, selection of a residence hall room, and/or a diploma if their accounts are not paid in full, as and when due.
Withdrawal Policy from a Course
Students, with the permission of their advisors and course instructors, may withdraw from a course at any time up to the point at which 80 percent of the course is completed. The end of the 12th week is the last day to withdraw from a course that meets the entire semester.
Exceptions to the withdrawal deadline can be made only by the registrar. A W grade by the course instructor may be recorded as a grade of “F.”
Withdrawal Policy from the College
To withdraw from Springfield College, a student must meet with a member of the Office of the Registrar for an exit interview at which time the various steps of the withdrawal process will be reviewed. The purpose of the interview is for the student to have an opportunity to review options and bring closure to the experience at the College. At that time, an effective withdrawal date will be determined. This date will be used in processing any possible refunds. Students who are withdrawing from the College must return the student identification card that was issued to them. Withdrawals will not be processed unless the student identification card is returned. If a withdrawn student wishes to return to Springfield College as a matriculated student, they must apply for re-admission.
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